Office and Communications Administrator
Posted by National Ski Patrol on 08/03/2022
Job Basics
Industry Sector: Bike, Outdoor, Snow
Job Categories: Admin/Clerical, Marketing & Digital Marketing, Public Relations
Company Type: Association
State: CO
City: Lakewood
Country: United States
Required Experience: 3 - 5 years
Business Phone: 303-988-1111
Job Type: Full Time
Salary: 50-60K
Required to Relocate: Yes
Required to Travel: No
Employee May Telecommute: No
Job Seeker Must Live Within: 50+ miles
Job Description & Requirements
OBJECTIVES
The office and communications administrator supports the National Ski Patrol (NSP)’s national office by managing office operations, including those related to staff functions, maintaining office equipment and supplies, and helping to onboard new employees. This role also manages the budget for office supplies and staff appreciation functions. This position will support and liaise with the National Board of Directors and NSP’s standing committees by assisting with board communications including preparing supporting documentation, assisting in coordinating board, division, and program meetings, and managing the request for action processes and the administrative roster.
This role also heavily assists the marketing and communications department, including tasks related to helping to generate, coordinate and distribute communications related to the ski, bike, and outdoor industries. The office and communications administrator position will help maintain and create email distribution lists, assist with planning and scheduling social media posts, support, and track marketing deliverables for NSP partners and assist with internal and external communications.
RESPONSIBILITIES
OFFICE DUTIES:
- Assist office making travel, transportation and lodging arrangements, event registrations and coordinating calendars
- Schedule staff meetings, outings, and other gatherings
- Manage new staff onboarding
- Maintain orderliness of the office, including the ordering of office supplies and ensuring the full function and capability of all equipment, including telephones, voice messaging, printers, and copy equipment.
- Work with staff directors on projects and additional tasks as needed
COMMUNICATIONS TASKS:
- Assist with interdepartmental communications
- Assist in tracking ski, bike, and outdoor industry news
- Assist with marketing and communications content coordination and distribution
- Assist with marketing and communications calendar coordination and maintenance
- Maintain and create email distribution lists as needed
- Assist with planning and scheduling social media posts
- Support and track marketing deliverables for NSP partners
- Assist with internal and external communications.
BOARD LIAISON:
- Communication and coordination with staff leadership and organizational leadership:
- Prepare meeting packets for the monthly board meetings
- Administer the NSP meeting calendar, including the organization of all national board and national committee meetings on the national calendar
- Maintain and distribute call-in information, packets, and minutes as necessary
- Maintain the posting and updating of minutes and packets to the member website
- Ensure NSP’s policies & procedures and bylaws are up-to-date
- Maintain the NSP administrative, program and committee rosters
- Coordinate national board elections
SKILLS AND ABILITIES
- Excellent computer skills
- Excellent organizational skills
- Excellent verbal and written communication skills
- Attention to detail and ability to meet deadlines
- Be a reliable team player
- Ability to learn internet-based software
- Communicate with staff and NSP members in a professional, courteous, and efficient manner
- Willingness to multi-task and have flexibility to adapt to changing circumstances
BONUS SKILLS
- Prior experience in a marketing or communications role
- Experience with Constant Contact or similar email service providers
- Experience with Hootsuite, SproutSocial or similar social media scheduling platforms
- Passion for, and knowledge of, the ski/bike/outdoor recreation industry
REQUIREMENTS
- 5 years’ experience in customer service and/or office management.
- Experience working with boards of directors for nonprofit organizations
- Knowledge of Microsoft Office, Zoom, Team. iMIS knowledge a plus
COMPENSATION AND BENEFITS
Salary range is $50,000 to $60,000. Benefits include medical, dental, vision, life, and AD&D insurance. health insurance, a matching 401(K) plan, flexible schedule, holidays, vacation, sick leave, wellness benefit, NSP store discounts and pro deals.
HOW TO APPLY
If you believe in the mission of the NSP we encourage you to apply. NSP is an Equal Opportunity Employer. Our employees are people with different strengths, experiences, and backgrounds, who share a passion for our mission. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one’s identity. All our employees’ points of view are key to our success, and inclusion is everyone's responsibility.
Please submit your application using the link on this page or email your resume and cover letter to jobs@nsp.org. No phone calls please. Priority will be given to applications submitted before Thursday, Sept. 1.
