Finance & Business Operations Coordinator
Posted by Access Fund on 11/11/2024
Job Basics
Industry Sector: Lifestyle, Outdoor
Job Categories: Accounting, Admin/Clerical, Business Opportunities, Customer Service, Finance, Human Resources, Operations
Company Type: Conservation, Recreation
State: CO
City: Louisville
Country: United States
Required Experience: 1 - 3 years
Job Type: Full Time
Salary: $45,000 - $55,000
Required to Relocate: No
Required to Travel: No
Employee May Telecommute: No
Job Seeker Must Live Within: 25 miles
Job Description & Requirements
OVERVIEW
Access Fund is the nonprofit advocacy organization that leads and inspires the climbing community toward sustainable access and conservation of the climbing environment. Founded in 1991, Access Fund represents more than 8 million climbers across the country. We execute on that mission across six core program areas, including Climbing Policy and Advocacy, Stewardship and Conservation, Local Support and Mobilization, Land Acquisition and Protection, Risk Management and Land Owner Support, and Education.
The Finance & Business Operations Coordinator supports people and processes to grow Access Fund’s operations to further the mission of protecting America’s climbing. The ideal candidate is highly organized, thrives on a broad range of detail-oriented work, and has a strong desire to set the organization and individual employees up for success.
The person in this role will have the opportunity to grow their skills in budgeting and finance while having an immediate impact on running the day-to-day finance and business operations. We are looking for someone who is service-minded and embraces the spirit and work ethic of the nonprofit workforce, where we think big and roll up our sleeves to get the work done.
This role reports to the head of finance. Candidates must be located within commuting distance of Louisville, Colorado, and able to work in the office regularly with flexibility for some remote work.
Financial
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Leverage a solid understanding of basic principles of accounting and nonprofit budgets to direct proper coding of revenue and expenses.
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Pull and analyze reports from various systems for audits, grant reporting, and a variety of internal reporting for budget owners. Examples of reports include budget vs. actual, year-over-year, and ad hoc expense reports.
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Serve as a program administrator for Access Fund’s corporate credit card program issuing new cards and managing spending limits. Review credit card and expense reimbursement reports for travel expense and procurement policy compliance, and adherence to approved budgets. Ensures coding is in alignment with the general ledger.
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Coordinate the collection and prepare annual audit items from various systems and staff members.
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Coordinate P.O. Box pickups and bank deposits at our local branches.
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Ensure accurate recording of bank deposits, EFTs, checks, and other revenue streams.
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Be a key revenue assurance contributor and resident super user of Salesforce, QuickBooks Online, fundraising platform, and payment processing systems.
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Have a desire to expand knowledge in nonprofit budgeting. Enter departmental annual budgets into QuickBooks Online.
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Assist in processing all payables, including posting to online bill payment service, bill.com
Business Operations
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As a liaison between staff and our outsourced accounting team and professional employer organization (PEO), keep project codes aligned with organizational needs and updated in our various systems.
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Partner with staff, the outsourced accounting team, and PEO to process payroll accurately and timely.
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Support staff with questions related to benefits by providing documentation in a centralized location or directing them to our PEO.
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Manage workers’ compensation insurance program, ensuring proper documentation of claims and validating data for annual audits.
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Support the safe operation of Access Fund, including the safety of staff, volunteers, and property.
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Assist with risk mitigation by obtaining necessary certificates of insurance for Access Fund and collecting certificates from vendors and contractors.
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Ensure employee, vendor, contractor, and volunteer compliance with all policies and procedures.
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Assist with state and charitable solicitation registration requirements and tax filings, which are largely managed by a third party.
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Provide platform support for company gift matching and other revenue platforms (e.g., grants).
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Collaborate on and document common standard operating procedures for internal operations and make them available on internal staff resource sites.
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Perform onboarding and offboarding functions, including initiating background checks, setting up benefits and payroll, and coordinating training.
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Maintain confidential information and use appropriate discretion.
Skills and Experiences We’re Looking For
Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translate directly to our openings. Not meeting all the requirements but still feel like you’d be a great fit? Applying gives you the opportunity to be considered. Tell us how you can contribute to our team in a cover letter.
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College degree in Finance or Accounting plus 1-2 years of experience in finance or bookkeeping, business operations, and HR. Alternatively, associate degree with four years of experience in finance or bookkeeping, business operations, and HR.
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Project management experience, excellent organizational skills, attention to detail, and follow-through. Takes initiative and action and gets work done thoroughly.
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Strong customer service ethic and willingness to go above and beyond to help stakeholders.
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Ability to balance multiple projects in a fast-paced environment. Works well with deadlines and adapts to challenges and opportunities with a solution-oriented perspective.
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Excellent interpersonal, verbal, and written communication skills.
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Knowledge of 501(c)(3) business practices and regulations.
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Some experience working in a QuickBooks, Salesforce, and other financial software preferred.
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Understanding and interest in technical rock climbing and the work of protecting America’s outdoor climbing areas.
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A desire to integrate JEDI (Justice, Equity, Diversity, Inclusion) principles into their work.
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Satisfactory completion of a background check.
Compensation and Benefits
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This is a full-time, nonexempt position with a salary range of $45,000 - $55,000; salary negotiable.
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Generous time off, including paid holidays, 3 weeks of vacation, and sick time.
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Medical, dental, vision, and disability insurance, 403b retirement participation with a 3% match after one year of employment.
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Flexible schedules are available to our employees.
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Access to industry pro-deals.
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Climbing gym discounts.
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Relocation reimbursement is not available.
TO APPLY
To view the job posting in its entirety, go to accessfund.org/careers. Please send a resume and cover letter describing pertinent professional and personal experience with “Finance & Business Operations Coordinator” in the subject line to employment@accessfund.org no later than December 2. No phone calls, please.
Access Fund is an equal opportunity employer and provides employment opportunities without regard to race, color, religion, gender, sexual orientation, national origin, age, or disability. We seek to attract a skilled workforce that reflects the diverse demographics of current and future outdoor enthusiasts. At Access Fund, we pride ourselves on the health and happiness of our staff. Together, we are building an organization and an industry where great ideas, born from a diversity of experiences, thrive.
