Event Operations Assistant

Posted by Sports Backers on 10/23/2024

Job Basics

Industry Sector: Outdoor

Job Categories: Events

Company Type: Events

State: VA

City: Richmond

Country: United States

Required Experience: 1 - 3 years

Job Type: Full Time

Salary: $60,000

Required to Relocate: Yes

Required to Travel:

Employee May Telecommute: No

Job Seeker Must Live Within:

Job Description & Requirements

Event Operations Assistant

Sports Backers is a nationally acclaimed 501(c)(3) charitable non-profit organization with a mission to inspire people to live actively. We achieve this mission by hosting events and facilitating programs that encourage people to get moving. Sports Backers is seeking a passionate and experienced Event Manager to assist with operational and logistical support of our events.

Position Overview

As an Event Operations Assistant at Sports Backers, you will play a crucial role in the planning, execution, and success of our events. This position will have a focus on event operations, vendor sales, community outreach, and coordination with outside agencies and partners.  As a member of the event set up team you will get to spend time both inside and outside of the office at our warehouse and event venues during set up days and event days.

This is a full-time, office-based position located in Richmond, Virginia with the necessity to be on-site at events along with the flexibility to work remotely at times. This role will include evening and weekend work as well as manual labor. The Event Manager role will report to the Director of Events, Meghan Keogh (meghan@sportsbackers.org).

Key Areas of Responsibility:

• Provide general event operations support, including on-site event set-up for Sports Backers events.
• Manage contracted events as assigned including partnership management, logistics planning, management of staffing plans, and event day execution.
• Assist with warehouse management including loading and unloading of trucks for events.
• Manage maintenance schedules for Sports Backers equipment and vehicles.
• Manage hotel blocks and bookings in support of our 3 major events, Allianz Partners Richmond Marathon, Ukrop’s Monument Avenue 10k and Dominion Energy Riverrock.
• Manage vendor sales and logistics at Dominion Energy Riverrock, including all vendor communications.
• Collaborate with internal teams, external partners, and city officials to secure necessary resources, and support.
• Stay current on industry trends, best practices, and relevant regulations to inform event planning and management decisions.

Knowledge & Skill Requirements:

• Bachelor’s degree in event management, hospitality management, sports administration, business administration, or related field preferred.
• Experience in event planning and management, preferred but not required.
• Strong project management skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build relationships and work effectively with diverse stakeholders.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• High degree of adaptability, with the ability to thrive in a dynamic environment, work independently and make decisions as well as lead a team to a common goal.
• Capable of performing various manual labor tasks, including lifting 50 pounds regularly as part of event duties, including loading and unloading trucks.
• Proficiency in Microsoft Office Suite.
• Passion for sports, fitness, and outdoor recreation, with a commitment to promoting active lifestyles.

Salary and Benefits:

• Annual salary starting at $60k based on experience
• 3+ Weeks Paid Time Off
• Paid Holidays
• 401k with Company Match
• Health Insurance
• Mobile Phone
• Employee Discounts on Merchandise

Sports Backers believes that diversity and inclusion among our teammates is critical to our success as a nonprofit, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. It is the policy of Sports Backers, in accordance with all applicable laws, to provide all individuals with equal employment opportunities without regard to race, color, religion, gender, pregnancy, age, marital status, veteran or disability status, national origin, or any other characteristic protected by applicable law in all terms, conditions and privileges of employment.

About Sports Backers

Sports Backers’ mission is to inspire people to live actively. Since 1991, Sports Backers has fostered a culture of active living in Central Virginia through its participatory sporting events and community-based programs that have inspired hundreds of thousands of people in the region to set fitness goals and pursue an active lifestyle. In everything that we do, we strive to promote health equity and create accessible opportunities for active living throughout our region. We fulfill our mission by: (1) advocating for bike and pedestrian infrastructure; (2) energizing the community through events; and (3) building a network of community-led group fitness programs in schools and neighborhoods. We are committed to empowering and training volunteers to inspire and engage their friends, neighbors and coworkers in active living. During our 32-year history, Sports Backers has transformed the greater Richmond region by making it a safer, healthier, and more vibrant place to live and work.